Frequently Asked Questions
How would I know of projects which are being tendered out?
Projects which are being tendered out are published in the national newspaper (the NATION) every Wednesday. They will be also be advertised on the National Tender Board’s website. In the case of international tenders, these are also posted on the government website www.gov.sc and the COMESA’s website (PROMIS) http://promis-sc.comesa.int
Where can I get a copy of the bidding documents from?
The bidding documents are available from the respective procuring entities (i.e. the organisation).
What course of action would be adopted by the procuring entity when all the bid prices substantially exceed the in-house estimate. Could the procuring entity enter into negotiation with the bidders for a reduction in the prices?
Negotiations with the bidder(s) are not permitted after bid opening, be it the lowest bidder or with any other bidders. The procuring entity could annul the tender in line with the Public Procurement Act 2008 and retender. All the interested bidders would need to be informed accordingly.
What course of action would be adopted in the event that only one bid is received for a tender?
What is the difference between a Bid Bond/Security and Performance Bond
Are international firms allowed to participate in the National Competitive Bidding?
What is an “Expression of Interest” used in the procurement process?
If I arrive while the Bid Opening Session is still on, will my bid be accepted?
How do I know the bid prices for other bidders?
To what extent could clarifications be sought from bidders after bid opening?
What is the term “Value for money”
“Value for money” means getting the right balance between the price and quality of the product or service being offered. It can also involve factors such as lifetime costs and maintenance arrangements.
Who decides on the contract award?
There are different approvals’ authority for different amount, as follows:
|Approved by||Head of Organisation (PS/CEO)||Independent Procurement Committees||National Tender Board|
|Type||Amount (SCR)||Amount (SCR)|
|Works||Up to 150,000||Above 150,000 to 750,000||Above 750,000|
|Goods & Services||Up to 100,000||Above 100,000 to R500.000||Above 500,000|
|Consultanties||Up to 50,000||Above 50,000 to R150,000||Above R150,000|
My bid was the lowest at bid opening, somebody else got the contract. Why was the contract not awarded to me?
Where can I get information on tenders awarded ?
Report on tenders for which approval of contract awards have been given by either the National Tender Board or the Procurement Committees are published in the “NATION” (the national newspaper) on a monthly or bi-monthly basis; it will also be available on the National Tender Board website for public information.
What are the functions of the National Tender Board?
What is the role of the Procurement Oversight Unit?
If my bid is not successful and I am not satisfied with the decision on the tender award, where do I go to lodge my complaint?
If a bidder who is not satisfied with the decision on a tender made by any approvals’ authority, may challenge the procurement proceedings, by writing to the head of the respective organisation within ten (10) working days from the date he was informed of or became aware of the decision.