“Value for money” means getting the right balance between the price and quality of the product or service being offered. It can also involve factors such as lifetime costs and maintenance arrangements.
There are different approvals’ authority for different amount, as follows:
|Approved by||Head of Organisation (PS/CEO)||Independent Procurement Committees||National Tender Board|
|Type||Amount (SCR)||Amount (SCR)|
|Works||Up to 150,000||Above 150,000 to 750,000||Above 750,000|
|Goods & Services||Up to 100,000||Above 100,000 to R500.000||Above 500,000|
|Consultanties||Up to 50,000||Above 50,000 to R150,000||Above R150,000|
Even though a bid is the lowest at bid opening, if it is not responsive enough to become the best evaluated bid, it cannot be considered for the award of the contract.
A substantially responsive bid shall be one that conforms to all the instructions, requirements, terms and conditions of the bidding documents, without material deviation, reservation or omission.
Report on tenders for which approval of contract awards have been given by either the National Tender Board or the Procurement Committees are published in the “NATION” (the national newspaper) on a monthly or bi-monthly basis; it will also be available on the National Tender Board website for public information.
The Board, which was established under the Public Procurement Act 2008, has three main functions -
The Board has significant independence in its decision-making capacity because it is considered an autonomous body and, therefore, cannot be influenced when approving contract awards. Contract awards will be approved once all the appropriate procurement process requirements have been met.
The Procurement Oversight Unit, which is responsible to the Minister of Finance, serves as a procurement policy making and monitoring body, but shall not in any way b e involved in conduction procurement proceedings or decide on contract awards.
Its role is to -
If a bidder who is not satisfied with the decision on a tender made by any approvals’ authority, may challenge the procurement proceedings, by writing to the head of the respective organisation within ten (10) working days from the date he was informed of or became aware of the decision.