Tuesday 19 March 2019

National Tender Board

Frequently Asked Questions - Tender & Bidding

FAQs - Tender & Bidding

“Value for money” means getting the right balance between the price and quality of the product or service being offered. It can also involve factors such as lifetime costs and maintenance arrangements.

There are different approvals’ authority for different amount, as follows:

Approved byHead of Organisation  (PS/CEO)Independent Procurement CommitteesNational Tender Board
Type Amount (SCR)   Amount (SCR)
Works Up to 150,000 Above 150,000 to 750,000 Above 750,000
Goods & Services Up to 100,000 Above 100,000 to R500.000 Above 500,000
Consultanties Up to 50,000 Above 50,000 to R150,000 Above R150,000

 

Even though a bid is the lowest at bid opening,  if it is not responsive enough to become the best evaluated bid,   it cannot be considered for the award of the contract.

A substantially responsive bid shall be one that conforms to all the instructions, requirements, terms and conditions of the bidding documents, without material deviation, reservation or omission.

Report on tenders for which approval of contract awards have been given by either the National Tender Board or the Procurement Committees are published in the “NATION” (the national newspaper) on a monthly or bi-monthly basis; it will also be available on the National Tender Board website  for public information.

The Board, which was established under the Public Procurement Act 2008, has three main functions  -

  • to set up a strict regulatory mechanism to ensure fairness and equal opportunity for all in the administration of tendering procedures
  • to receive and publicly open bids’;  and
  • to review the recommendations of a Bid Evaluation Committee for tenders which fall within the Board’s threshold and decide on the contract award.

 The Board has significant independence in its decision-making capacity because it is considered an autonomous body and, therefore, cannot be influenced when approving contract awards. Contract awards will be approved once all the appropriate procurement process requirements have been met.

The Procurement Oversight Unit, which is responsible to  the Minister of Finance, serves as a procurement policy making and monitoring body, but shall not in any way b e involved in conduction procurement proceedings or decide on contract awards.

Its role is to -

  • formulate procurement policy
  • monitor procurement methods and procedures
  • issue policy directives and circulars to the Procuring Entities
  • issue standard forms of contract
  • issue standard bidding documents
  • ensure compliance with the Act
  • prepare and conduct training programs for stakeholders
  • advise the Minister on Delegation of financial authority with regards to approval of contract. formulate procurement policy
  • be the “Keeper” of the Code of Conduct of Public Officers, Bidders and Suppliers, through the entirety of the Procurement and Call for Tender processes.

If a bidder who is not satisfied with the decision on a tender made by any approvals’ authority, may challenge the procurement proceedings, by writing to the head of the respective organisation within ten (10) working days from the date he was informed of or became aware of the decision.

More Information

If the bidder is still not satisfied with the decision of that organisation, he may lodge his complaint with the Review Panel at the following address:

Chairman,
Procurement Review Panel,
c/o Mr Mike Laval (Secretary RP)
P.O. Box  313, Victoria, Mahé”.